Frequently Asked Questions

Q. Can you provide a brief overview of the conference process?

>> The process is as follows (for Presentation with Publication):
Abstract Submission > Acceptance Notification > Pay Conference Registration Fee and send payment receipt via email > Submit Conference Registration Form > Submit full paper within one month of abstract acceptance > Present the paper (in-person or online) > Single-blind review of the full paper > Pay the Publication Fee (if applicable) > Publication of accepted full papers.

Q. Is full paper submission mandatory for ICEMTEC?

>> Authors can present their research work in two ways:
1) Presentation with Publication: Full paper submission is required within one month of abstract acceptance for potential inclusion in the conference proceedings or journal,
2) Presentation without Publication: Only extended abstracts are required, which will be included in the conference program or book of abstracts (no full paper needed).

Q. What are the different presentation modes?

>> Authors can choose between: 1)In-person Presentation: Physical certificates will be issued, 2)Online Presentation: Certificates will be emailed

Q. Can I change my presentation mode?

>> Yes, changes are allowed (only once) as until October 31, 2025.

Q. Is the conference fee refundable?

>> No, the conference fee is non-refundable once paid.

Q. Is Scopus indexed publication guaranteed?

>> The final decision on paper acceptance for publication rests with the Editor-in-Chief or Publisher. Papers may be removed from the publication process at any stage if they fail to meet quality standards or ethical guidelines.

Q. How many papers can an author submit?

>> An author may submit a maximum of three papers for potential publication with Scopus indexing.

Q. What is the policy on paper withdrawal?

>> Authors may withdraw their paper at any time before it is submitted to the publisher.

Q. Is paper presentation at conference mandatory?

>> Yes, paper presentation at the conference is mandatory for all accepted abstracts and not presented papers will be removed from further process.

Q. Are there any restrictions on using AI tools for preparing the paper?

>> Authors must ensure that their paper content is not created or significantly modified using AI tools, including AI-generated text or figures and AI paraphrasing tools. AI tools may be used to analyze data and improve readability, such as for spelling and grammar, but should not replace the authors' own insights and evaluation. Authors are ultimately responsible for the content of their work.

Q. Where is the ICEMTEC 2025 conference being held?

>> ICEMTEC 2025 will be held at Marathwada Mitramandal’s Institute of Technology, Lohgaon, Pune, Maharashtra, India. Pune is the eighth largest city in India, is well-connected by road, rail and air. The institution is located in the vicinity of the North-East of the Pune city (Maharashtra State) at latitude and longitude of 18.610 and 73.940 respectively. It is located at a distance of 7 km from Pune Lohgaon Airport, 14 km from Pune Railway Station and 17 km from Central Bus Stand (Shivaji Nagar).

Q. What are the accommodation options avilable?

>> There are several budget and premium hotels within a 3–5 km radius of the venue. Participants are encouraged to book their stay in advance to ensure convenience and proximity to the venue. Details of recommended hotels, including contact information and distance from the conference location, will be shared soon on this page. For any accommodation-related assistance, feel free to contact the organizing team.

Q. What is the weather like in Pune in November?

>> During 28–29 November, Pune experiences mild and pleasant weather, making it an ideal time for travel. The daytime temperatures usually range between 27°C and 31°C, while the nights can be cooler, with temperatures dropping to around 15°C to 18°C. Rainfall is rare during this period. The humidity levels remain moderate, contributing to the overall comfort. Participants are advised to carry light cotton clothing for the day and a light jacket or sweater for the early mornings and evenings. Overall, the weather in Pune during the conference is expected to be comfortable and suitable for attending sessions and exploring the city.